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How To Use The Editorial Calendar Plugin For WordPress

Posted by on 22nd Jan 2013 | 4 comments

Organizing your blog content can be quite the endeavor if you blog every day, manage more than one blog, or have a multi-author blog. The Editorial Calendar plugin for WordPress is a blogging tool praised by many bloggers for its ease of use. It is easy to see why it is recommended often as one of the top WordPress plugins to make blogging easier.

Calendar View

As far as post management goes in WordPress, it is sufficient for the daily blogger who takes the time to blog every day. While many can appreciate the features of published status, list views by dates and category filters, if you prefer something a little more visual a calendar view may be just what you need.

It has always been easy to draft ahead and schedule posts in advance but until the Editorial Calendar plugin was available, bloggers that liked to plan ahead have been utilizing spreadsheets and more to organize their blog posts in a calendar view.

How To Set Up Editorial Calendar

Plugin Options

From within your WordPress Dashboard, go to Plugins, search for the Editorial Calendar plugin, and install and activate. Once installed, look in the Posts panel and select Calendar (last link in list).

The view titled Posts Calendar brings up the current calendar time frame. You can refresh the time frame you would like to see by toggling the arrows before and after the month range in the upper left hand corner of the calendar. Quickly move to the current date by selecting the Show Today button. Hide or Show unscheduled drafts with the toggle button in the upper right-hand corner of the calendar.

To customize your calendar view, select the Screen Options toggle button in the upper left hand side of your WordPress Dashboard. From there you are able to pick the necessary items you would like to see in each of the Calendar Cells.

- Select Author if you have a multi-author blog and want a view of who has posts scheduled.
- Select Status for a quick preview of what is drafted, pending review or scheduled for publication.
- Select Time of day if you have an interest in when each blog post is scheduled to be published.

You also have the ability to select how many weeks at a time you would like shown on the screen. You can see between 1 to 8 weeks at a time. The plugin has to gather the data from tables in a WordPress database so screen refresh on this feature takes as much time as your personal computer and internet connection needs. If you don’t want to be hung up waiting, choose 2 or 3 weeks. Going back and forth to view different months can take some time if you have a lot of posts as well.

Press the Apply button to save your selections and you are ready to go.

How To Add Posts To The Editorial Calendar

Move your cursor over the day you want to create a post for. Select the New Post link. A content box pops up with areas to add a post title, post content and post time. Times are chosen from a drop-down list. When you are done writing select the post status from the drop-down. Choices are Draft, Pending Review and Scheduled. You can also draft unscheduled posts from the unscheduled draft panel on the right-hand side of the calendar if you’ve toggled the button above to show drafts in list view.

Add Content

How To Edit And Reschedule Posts

From the calendar view you have the option to Edit and View published posts. In addition, drafts have a Quick Edit and Delete option. Editing a post brings you into the standard WordPress Edit Post view allowing users to assign tags, select categories and assign SEO. To quickly reassign unpublished posts to another day, place the cursor on the blog title and when you see the cross with the four arrows, left click, drag and drop on the new date.

Adding content on the fly to plan your posts in advance is the best part of the Editorial Calendar plugin. You don’t need to be bothered by formatting until before a post is scheduled to be published. This is great for bloggers who just want to write. Write posts in advance and schedule a day once a week to proof, format and add your images.


Violette DeSantis @blogthusiasm is a freelance writer and virtual admin who enjoys sharing information on how to blog and run a small office. Check out her weekly Blogs & Social Networking and Small Office/Home Office articles at BellaOnline.com.

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