Have you ever wanted to add a private note to one of your actual Gmail messages? Sometimes you may want to add a quick note or a reminder to an email so that you don’t forget anything important pertaining to it. Maybe there’s a particular task that needs to be done on a certain day or a question you want to ask in a response back. Sometimes you get interrupted when reading your email, so jotting down any thought could be very helpful.
This is a feature that I’ve been wanting for quite a while, so I was really excited to come across Notes for Gmail. Basically, it adds sticky notes functionality to your email so that you can add private notes for later reference. These notes can then be searched for (via the Gmail search bar) and even shared on Facebook and Twitter.
If you’re like me, you leave email messages in your inbox for days, sometimes weeks. By the time you go back, you forget why you were even saving it. So again, this is where a notes feature can come in handy.
Notes for Gmail currently works with the Google Chrome 5.0+ and Firefox 3.6+ browsers. However, you will need to request a invitation so that you can access it.
After you download and install the extension from their website, you’ll need to give Notes for Gmail permission to access to your Gmail account; this is standard for any app that needs access to your account. You’ll then need to restarted your Gmail account in order to activate it.
Adding a Note
Now you’re ready to start adding notes to your email messages. So open up any message and you’ll notice a new button: Add Note.
Click on the button to add a note and then a textarea will appear. Add your note and then click on the Save Note button. That’s it!
You’ll then see your note right above your email message. As you can see, it’s nicely designed and stands out from the actual email message. When you scroll your mouse over the note, share, delete and edit buttons will appear. It doesn’t get much simpler than that.
For the record, you can also add #hashtags to your notes. This comes in handy when you’re searching for a note because you can search for the hashtag instead of trying to remember the actual text you have in your note.
Also, any email with a note is automatically labeled “Notes” via a Gmail label that the Notes for Gmail automatically creates. This really makes it really easy to find all of your emails that contain notes.
Searching for Notes
Integrated notes search is one of the best features of Notes for Gmail. What good are your notes if you can’t quickly find them when you need them?
To search for a note, you can use the Gmail search bar and enter text – just like you’d do if you were searching for an email message. Your notes results will appear under your email results, in their own section labeled “Notes.”
That’s about it for the early beta of Notes for Gmail, but don’t worry because more features are coming soon.
Personally, I feel that it’s just about perfect already. There’s really not any other features that I’d want added besides a way to sync with Dropbox, Evernote, Notes (on Mac) or some other popular notes app – that way I could access them on my mobile device as well.
What are your thoughts on Notes for Gmail? If you want to try it out, be sure to request an invite.