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Organize Gmail and Keep it Under Control with ActiveInbox

Posted by on 9th Oct 2010 | 5 comments

Organize Gmail and keep it under control with ActiveInbox.When it comes to organizing my Gmail inbox, I fail horribly. Though I do use a service called OtherInbox to organize my messages, it still does not stop me from letting my messages pile up for days, even weeks. Right now I feel like there’s no hope for it, so I was pretty excited to come across ActiveInbox. It claims to “help you clean out your inbox, build stronger relationships, get work done faster and to never let you forget an important email.” I am currently using it with the Google Chrome browser, but it can also be used with Firefox. You simply need to install a plugin to get it working.

So, ActiveInbox “creates Status labels in Gmail that help you turn emails into tasks.” The labels that you can choose from (to begin with) are pictured below. You will be able to add or remove labels once you finish setting it up.

Create chosen labels in ActiveInbox.Once installed. You will have a new widget on the left sidebar of Gmail. There will also be more option menus (pictured below) for each email message. You will be able to choose a status and category, plus archive any email that you’re done with.

The status corresponds with the labels you picked (pictured above). Emails with a status will then be added to the “To Do” tab in your sidebar. The category menu lets you add the message to your any labels that you’ve already created within Gmail

ActiveInbox menus and sidebar.

With the ability to add statuses to your emails, you can quickly go through all of them, label them and have them out of your actual inbox. You can then access them from the “To Do” section whenever you have the chance.

As far as the other sections, I’ll briefly describe them below.

  • Projects: “Group emails into projects and sub-projects to make them easy to retrieve and to respond to the continuous demands of your day.”
  • Contexts: View emails that require an action (such as call, respond, chat). You can create context labels and apply them to emails.
  • References: “Reference labels identify an email as a type of resource for easier retrieval.”
  • Old: Move old labels that are no longer used here.
  • Labels: This is where you can view any Gmail labels that you’ve created.

Each label that you click on, in any of the areas, will open up all emails with just that label.

There’s really no way I can go into every detail about ActiveInbox; it really has a lot of features and is a bit complex. Honestly, I find it pretty confusing and overwhelming. If you’re a busy person like me, you may not have the time to even deal with ActiveInbox.

I’m sure you could achieve what they’re doing by simply using the Gmail label system, and it will be less confusing. Plus there is also the OtherInbox Organizer, which I currently use and feel does a better job of organizing your inbox — and don’t forget about Gmail’s new priority inbox feature.

There are currently two types of account: ActiveInbox Free and ActiveInbox Plus. The paid account is currently $24.95/year (was $49.95). Not sure how long this sale will last but you may want to act now if this is something that you think is beneficial. You can see the differences between the two types of accounts here.

To learn more, check out their Getting Started Guide.


Charnita is a full-time freelance writer and blogger with 3+ years of experience, and also the owner of SocialWebTools.info. She's also an early adopter who loves trying out new social media tools along with Web and iOS (iPad) apps. Feel free to connect with her on Facebook, Twitter and Google+.

5 comments - Leave a reply
  • Posted by dotCOMreport.com on 10th Oct 2010

    Decent deal. Would love to hear some feedback from other users. Thanks for the great review!

  • Posted by Internet Marketing on 12th Oct 2010

    Activebox is Really nice inbox organizer, they are fast and capable in handling. I have a little experience on working with it. One of my friends has installed this feature and he was telling all about it.

  • Posted by Topseo on 14th Oct 2010

    Gmail is great but the fact I can't order my email according to attachments' size is really annoying, don't you think?

  • Posted by Spice rack on 19th Oct 2010

    Seems like a cool way to organize your e-mail, though this doesn't seem like anything you couldn't do with the labels feature that is built in to Gmail. Maybe a little more tedious but free and already integrated… Labels have allowed me to link multiple e-mail accounts together and essentially manage them all seamlessly from Gmail. Pretty sweet.

  • Posted by aerofresh on 8th Jan 2011

    Really an informative post.Thanks for sharing.